A/P Multi-Company (APMU) allows a managing company’s Accounts Payable department to process A/P transactions for an unlimited number of “subsidiary” companies. Invoices can be distributed to other companies that have a General Ledger database. Each line item entry of an Invoice contains a new Company Code field. This new field defaults to the current Company – it may be changed to any other company that has been set-up for inter-company processing.
When an Inter-company Distribution is made, the Open Invoice is entered into the Current Company’s Aging. A General Ledger transaction is written to the other company’s Daily Transaction File, containing a debit to that other company’s expense account, and a credit to the predefined Inter-company Allocation account. A pair of Inter-company Allocation Accounts must be set-up for each company which has been setup for Inter-company processing.
During line entry for an Inter-company allocation, the General Ledger Account Format, and the List Mode feature reflects the Chart of Accounts and the number format for the other company.
Inter-company allocations are not allowed for Job Cost or Time and Billing entries on versions prior to 4.40. Inter-company allocations are allowed for Job Cost entries on version 4.40.
Inter-company allocations are available in Repetitive Invoice Line Entry.
Inter-company allocations also allow Total Invoice Discounts to be allocated to the other companies.
Additionally, the User can change the System Date for Invoices, if this option is activated. Normally, all Invoices in a batch are posted to the General Ledger with the same Transaction Date (System Date), regardless of the Invoice Date. If the System Date Override option is activated, the User may specify a unique System Date for each Invoice. This new date will act as the Posting Date for General Ledger Purposes. This feature is not available in Manual Check Entry, because the Check Date serves this same purpose.